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Tips for Session Organizers and Session Chairs 

  • Reach out to your participants before the meeting to establish time expectations. During the session, keep time to ensure everyone stays on track.

  • Check with your presenters to ask about any needs they must have to present comfortably, including any accessibility needs.

  • Harassment-Free AAG: Include the following at the beginning of your session whether verbally, on the slide we have provided, and/or through ZOOM Chat:  "AAG is committed to an environment free from harassment. All participants are expected to follow our event code of conduct." 

  • Introduce yourself using your pronouns and encourage participants to do the same.     

  • Explain to audience members and participants how/when questions will be addressed during your session.  

  • For virtual, in-person streaming, or hybrid sessions:

    • Welcome all virtual attendees, and specifically call out potential Node attendes

    • If not actively speaking, encourage virtual participants to mute themselves to reduce background noise.  

    • Consider disabling video for attendees who are not formal presenters in the session.   

    • When planning a Q&A or discussion portion during your session, designating a moderator can be helpful to monitor any ZOOM chat if your session is hybrid or virtual.  

Tips for Presenters 

  • Reach out to your session organizer and chair on how the session will be run. 

  • Network and make connections: Meet your co-presenters by introducing yourself before the meeting and before the presentation.  

  • Consider preparing virtual handouts, digital copies of your paper or presentation, or other follow-up items for participants. 

  • Anticipate the needs of attendees with disabilities. AAG recommends researching techniques to design graphics to suit neurodiversity or visually impaired attendees. Give content advisories before presenting subject matter containing violence; graphic imagery, including racist imagery; discussion of suicide or substance abuse.

  • Put your best foot forward: Respectful of time limits and come well-prepared, having thoroughly rehearsed your presentation.