2024 Annual Meeting Session Types and Modalities
This year, AAG will allow all in-person session organizers the option to hold streamed or hybrid sessions, with the option to record. Organizers who submit a streamed or hybrid session will be responsible for the technical arrangements for their session, including a laptop that can accommodate Zoom hosting and streaming of the session. If you choose this option, please confirm that you and your presenters understand the technical limitations that might occur during these sessions.
Session organizers who submit streamed/hybrid sessions will be able to indicate their interest in having their session be recorded, streamed and available to view by registered attendees. Recorded sessions will be available to stream for 90 days after the meeting.
Paper Sessions
A paper session includes a series of individual presentations followed by a discussion.
- 80-minute session, 15 minutes per presentation
- 4 or 5 presenters per session, with an optional discussant
- Virtual paper sessions will take place in a Zoom meeting room
- Streamed and Hybrid sessions will be assigned a physical and a Zoom room.
- Session organizers must bring a single computer that can join a zoom meeting and run a presentation at the same time, and must arrange for both online and in-person questions to be answered.
- AAG will provide a projector and screen, sound system, robust wireless connection, and technical support at 1 tech for every 5 sessions.
Panel Sessions
A panel session consists of participants examining a topic followed by questions from audience members.
- 80-minute session
- 4-6 panelists - can include introduction and discussants
- No formal presentations or abstracts
- Virtual panel sessions will take place in a Zoom meeting room
- Streamed and Hybrid sessions will be assigned a physical and a Zoom room.
- Session organizers must bring a single computer that can join a zoom meeting and run a presentation at the same time, and must arrange for both online and in-person questions to be answered.
- AAG will provide a projector and screen, sound system, robust wireless connection, and technical support at 1 tech for every 5 sessions.
Poster Sessions
Posters are exhibited for informal browsing with opportunities for individual discussion with poster authors.
- 80-minute session
- For in-person poster sessions, a 4' x 8' poster board (landscape-oriented only) will be supplied.
- Presenters should upload a digital file of their poster which will be visible in the session gallery before and after the meeting
- Virtual poster sessions will take place in a Zoom meeting room and each poster presenter will have their own breakout room in which they can interact with the audience.
Lightning Paper Sessions
Lightning paper sessions are a larger group of very short presentations summarizing research or studies in process in a particular field. This session type provides the audience with rapid and intensive overview of research and allows for more in-depth discussion among presenters and the audience.
- 80-minute session
- 10-14 presentations per session
- 3-5 minute presentation for each
- 25- to 45-minute interactive roundtable discussion following presentations
- Maximum of 10 PowerPoint slides per presentation
- Virtual lighting paper sessions will take place in a Zoom meeting room
Guided Poster Sessions
A guided poster is a short oral summary of problem, data, method, and findings presented in poster format, followed by a one-on-one or small group discussion with interested listeners. Each presenter will post illustrations and other relevant materials on a poster board supplied by the AAG. All oral summaries will be given at the beginning of each session before participants disperse to the poster boards around the room.
- 80-minute session
- 8-12 presenters per session, 3- to 5-minute presentations per participant
- 30- to 45-minute interactive discussion following presentations
- For in-person sessions, a 4' x 8' poster board (landscape-oriented only) will be supplied
- Presenters should upload a digital file of their poster which will be visible in the session gallery before and after the meeting
- Virtual guided poster sessions will take place in a Zoom meeting room